The employer has the authority to issue a show cause letter/notice to an employee for a variety of reasons including insubordination, negligence of duty, misconduct and poor performance. Employee termination letter is an instrumental tool for the organization during termination of an employee due to various reasons like a layoff, poor performance of the employee, market fluctuations, contract termination or to take disciplinary action against the employee. Mr. XYZ, It was reported by your concerned Station In-charge that you had committed an offense of getting late for duty on (Date). You can customize this letter as per your requirements.] Show Cause Notice to Employee for Insubordination Negligence Insubordination by an employee means not obeying the orders and directions given by the boss or superiors by that employee. In these sample termination letters - keep in mind you can change the wording to fit your needs. The dismissal letter, while never easy or fun to write, is an important component of an employee termination. After you have completed your investigation and you have decided that terminating an employee is the appropriate course of action - it is time to issue the letter of termination to the employee. Conclusions and Final Thoughts About a Dismissal Letter . A show cause letter is issued to an employee to explain his/her behavior or actions. In addition to disobedience, insubordination by an employee could also mean his misconduct or bad attitude or creating trouble with superiors at work. It documents the information you need for the employee's file and answers the employee's most obvious questions. Date… Employee name… Job Designation… Department Name… Sub: Warning Letter due to Negligence of Duty.